Wedding Planning

The dress matters. The cake matters. But trust us—so does the wedding planning.

So… you’re getting married. First off, congrats. Deep breath. Now let’s talk about everything that happens between “we said yes” and “we now pronounce you relieved.”

Planning a wedding sounds fun (and it should be), but once you start juggling guest lists, seating charts, vendors, weather, and that one cousin with ever-changing dietary needs, you realize it’s a lot to handle. That’s where Pasadena Events Planner steps in.

We’re your local crew of calm, experienced, slightly obsessive wedding planners who care deeply about the details—and even more about keeping your day as smooth and joyful as it should be.

We’re not here to impress with lingo or overcomplicate the process. We just show up, stay organized, and take care of the big and little things so you can focus on getting married, not running the show.

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Why Hire a Wedding Planner?

Planning a wedding can be one of the most exciting times of your life. But let’s be honest, it can also feel like a second job. That’s where we come in.

When you hire a wedding planner, you’re not just getting someone who knows how to organize a timeline or recommend great vendors. You’re getting a calm voice when things get overwhelming, a go-to problem solver when the unexpected pops up, and a behind-the-scenes expert who makes sure your day flows the way you imagined.

A wedding planner helps you avoid costly mistakes, keeps track of your budget, and manages all the little moving parts so you don’t have to. Whether you need someone to take the reins from the very beginning or just help tie everything together in the final stretch, we’re here to make sure your wedding feels like a celebration, not a stress test.

So go ahead and enjoy your engagement. We’ll handle the spreadsheets, phone calls, floor plans, and timeline drama. You just focus on the fun stuff, like saying “I do.”

We Do Weddings the Pasadena Way

Whether you’re planning a classic ceremony at Castle Green, a relaxed garden party in Bungalow Heaven, or a modern celebration under the stars in East Pasadena, our job is to bring it all together—clearly, confidently, and in a way that actually feels like you.

Here in Pasadena, wedding styles are as diverse as the couples who plan them. Our goal is simple: to make sure your wedding feels real, personal, and well taken care of. No pre-designed templates, no recycled timelines—just thoughtful planning with people who genuinely care. We’ve worked with couples who dreamed of:

  • A romantic garden wedding in the heart of Arlington Garden, surrounded by roses, string lights, and soft acoustic music

  • A vintage-inspired ceremony at Castle Green, complete with velvet details, heirloom decor, and old Hollywood glam

  • A chic rooftop celebration with sweeping mountain views and a DJ that kept the party alive till the last song

  • A boho backyard wedding in Bungalow Heaven, with macramé arches, tacos, and dogs in bow ties

  • A classic black-tie affair at a historic Pasadena estate, where every detail was timeless and tailored

  • And even a casual brunch wedding with coffee carts, waffles, and zero stress

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Our Wedding Planning Services

When you bring us in as your wedding planner and organizer, you’re not just getting timelines and a folder of vendor names. You’re getting a real partner in the planning process. We offer:

  • Full wedding coordination
  • Help with selecting and managing vendors
  • Timeline creation and day-of management
  • Seating layout and venue planning
  • Ceremony and reception logistics
  • Final walkthroughs and rehearsal coordination
  • On-site problem solving so you don’t have to lift a finger

We’ve also built strong connections with trusted vendors around Pasadena, Sierra Madre, and Altadena—so when you need someone who actually delivers what they promise, we know who to call.

We’re also a licensed wedding coordinator, which some venues require. So yes, we handle the fun stuff and the official stuff.

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Serving Pasadena and Beyond

When you bring us in as your wedding planner and organizer, you’re not just getting timelines and a folder of vendor names. You’re getting a real partner in the planning process. We offer:

  • Full wedding coordination
  • Help with selecting and managing vendors
  • Timeline creation and day-of management
  • Seating layout and venue planning
  • Ceremony and reception logistics
  • Final walkthroughs and rehearsal coordination
  • On-site problem solving so you don’t have to lift a finger

We’ve also built strong connections with trusted vendors around Pasadena, Sierra Madre, and Altadena—so when you need someone who actually delivers what they promise, we know who to call.

We’re also a licensed wedding coordinator, which some venues require. So yes, we handle the fun stuff and the official stuff.

Frequently Asked Questions

How early should I book a wedding planner?

It’s a good idea to book your wedding planner as soon as you’ve decided on your wedding date or venue. Many couples start planning about 12 to 18 months in advance, especially for larger events. The earlier you bring us in, the more support we can offer—from vendor recommendations to budgeting help and timeline planning. That said, we also work with shorter timelines and can jump in wherever you are in the process.

A wedding planner is typically with you from the beginning, helping with the overall vision, timeline, vendor management, and logistics. A wedding coordinator usually steps in closer to the big day to handle the execution—making sure everything runs smoothly according to the plan. At Pasadena Events Planner, we offer both services. You can bring us in early for full-service planning or hire us just for day-of coordination.

Venue coordinators are wonderful, but their job is to manage the venue itself. That usually means making sure the tables are set up, lights are on, and catering is running on time. A personal wedding planner looks out for your overall experience—handling the timeline, making sure vendors show up, keeping the ceremony on track, and solving any problems that pop up. Basically, we’re your advocate for the entire day, not just the space.

Absolutely. We love planning outdoor weddings, whether it’s a backyard celebration or a romantic beach ceremony. We’ll help with permits, guest logistics, weather plans, and all the little details that make outdoor events beautiful and stress free. If you’re dreaming of a wedding by the coast, we’ll help you make it happen—from Pasadena to Malibu and beyond.

That’s great! If you’ve already handled the big pieces and just need someone to make sure the day runs smoothly, we offer wedding coordination services. We’ll meet with you ahead of time to review your plans, connect with your vendors, and take the lead on the day of the wedding so you can relax and enjoy every moment.

Yes, we serve all of Pasadena and the surrounding areas, including Altadena, Sierra Madre, San Marino, Arcadia, Eagle Rock, and more. If you’re looking for a wedding planner near you in the San Gabriel Valley, we are happy to meet you wherever your wedding takes place.

Our wedding planner rates vary depending on the size and complexity of your event, and how involved you’d like us to be. During our initial chat, we’ll talk through your needs and offer a clear quote with no hidden fees. Whether you’re planning a small gathering or a full-scale celebration, we’ll help you find an option that fits your budget.

We’re more than just wedding planners. We also plan birthday parties, corporate events, private dinners, festivals, and community gatherings. So if you’re searching for an experienced event organizer near you for any kind of celebration, we’d love to help bring it to life.

Yes, we are fully licensed. Some venues require a certified or licensed wedding coordinator, and we’re happy to provide that peace of mind. It’s one more way we make sure everything is covered and you feel confident from start to finish.

We sure do. If you’re planning a wedding outside Pasadena—whether it’s a beach wedding, mountain escape, or vineyard celebration—we can help manage the details from afar. Our destination planning includes everything from travel coordination to ceremony logistics, making sure your celebration feels effortless no matter the location.

Let’s Talk About Your Wedding

You don’t need to have it all figured out. Just a date, a vision (even a vague one), and a willingness to let someone help carry the load.

We’re always happy to meet, answer questions, or jump in wherever you are in the process. Whether you’re months away or suddenly realizing your wedding is, um, this month—let’s talk.

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